Open the email
Open the individual Outlook message you want to capture.
Outlook screenshot guide + free tool
How to Screenshot an Entire Outlook Email
Need a clean screenshot of a long Outlook message? Save the email as an EML file, upload it to ScreenshotEmails, and export the entire message as one full-length PNG or PDF — without Outlook folders, browser clutter, manual scrolling, or stitched screenshots.
Step 1
Open the Outlook message
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Step 2
Save the message as .EML
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Step 3
Upload to ScreenshotEmails
Full-length PNG
PDF export
The easiest way to screenshot an Outlook email
Outlook does not need to be part of the final screenshot. If the message is longer than your screen, taking normal screenshots can mean capturing Outlook navigation, folders, browser controls, and only part of the email at a time.
A cleaner workflow is to save the Outlook message as an EML file and upload it to the free email screenshot generator. ScreenshotEmails renders the email itself and lets you export the complete message from top to bottom as PNG or PDF.
How to screenshot an entire Outlook email
In new Outlook and Outlook on the web, the message can be saved as an EML file before you create the screenshot.
Open More actions
Use the More actions menu in the message header.
Choose Save as
Select Save as to download the message as an .eml file.
Upload the EML
Open ScreenshotEmails and drop the downloaded EML file into the tool.
Export the screenshot
Choose desktop or mobile view, then download the full-length PNG or PDF.
Why use an Outlook email screenshot generator?
A clean export is easier to share and reuse than a screenshot of the Outlook interface.
No Outlook interface clutter
Keep folders, account names, navigation, browser tabs, and other Outlook UI out of the final image.
Capture long emails in one image
Save newsletters, confirmations, reports, promotions, and long messages without combining multiple screenshots.
Desktop or mobile screenshots
Preview the rendered Outlook email at desktop or mobile width before downloading the screenshot you need.
Turn your Outlook email into a full-length screenshot
Save the message as EML, upload it once, and export a clean PNG or PDF without showing your Outlook inbox.
Screenshot an Outlook EmailHow to save an Outlook email as an EML file
In new Outlook and Outlook on the web, open the message, use the More actions menu in the message header, and choose Save as. Outlook saves the individual message as an EML file.
Outlook has multiple versions, so the exact menu can differ. If you use classic Outlook and do not see the same EML option, the broader EML saving guide covers alternative workflows.
Why not just screenshot Outlook directly?
Direct screenshots are fine when you specifically need to show the Outlook interface. But if your goal is to save or share the email creative itself, they usually include extra navigation, folder lists, message controls, or account details.
ScreenshotEmails isolates the email content, which makes the result easier to use in presentations, documentation, approvals, QA notes, design archives, and client reviews.
Common Outlook screenshot use cases
- Client and team approvals: Share the complete email without forwarding the original message.
- Receipts and confirmations: Save a long Outlook email as a single PNG or PDF.
- Newsletters and promotions: Archive the entire creative without Outlook UI.
- QA documentation: Attach a clean email screenshot to tickets, reports, or review threads.
- Email inspiration: Save useful designs and layouts for later reference.
What about classic Outlook?
Microsoft currently documents direct EML saving for new Outlook and Outlook on the web. Classic Outlook has historically used formats such as MSG for individual message saves, so your available options may differ by version. If the message is saved as EML, you can upload it directly to ScreenshotEmails.
Tip: If you only need a clean image of the message, avoid capturing the Outlook window itself. Saving the message first gives you a cleaner screenshot and helps keep unrelated inbox information out of the image.
Related ScreenshotEmails guides
Use the email screenshot generator to create the actual image. Learn how to save an EML file, read the broader email screenshot generator guide, or see how to screenshot an entire Gmail email.
Outlook Email Screenshot FAQ
Common questions about creating clean, full-length screenshots of Outlook emails.
How do I screenshot an entire Outlook email?
Save the Outlook message as an EML file, upload it to ScreenshotEmails, then export the full message as PNG or PDF.
Can I screenshot Outlook without showing my inbox?
Yes. ScreenshotEmails renders the email itself, so Outlook folders, navigation, account details, and browser controls are not included.
Can Outlook save an email as EML?
Yes. Microsoft documents Save as for individual messages in new Outlook and Outlook on the web, which saves the message as an EML file.
Can I capture a long Outlook email?
Yes. The entire rendered message can be exported from top to bottom as a single full-length image.
Can I make a mobile Outlook screenshot?
Yes. Upload the EML file and choose the mobile-width preview before downloading the image.
Is ScreenshotEmails free?
Yes. ScreenshotEmails is free to use and does not require signup or installation.